|RUBA staff has requested financial reports for the utility for the last three quarters. They have not been provided. Consequently RUBA staff cannot determine if actual revenue and expenses are listed and if the budget is realistic. RUBA has not been provided monthly financial reports nor budget amendments.
The utility has an adequate supply of fuel on hand. Chenega Tribe has the capacity to hold approximately 25,000 gallons of fuel. The current fuel delivery contractor has the capacity to deliver approximately 6,500 gallons, and the village receives fuel as needed, roughly every two months.
The utility revenues exceed expenditures and therefore the utility is able to cover operating expenses. Water customer fees, both residential and commercial, nearly cover all expenses that are listed. However, the expense accounts are very generalized and it is somewhat unclear what the utility's actual expenses are. In addition, the utility receives an Indian Health Services grant of approximately $13,000. This funding essentially subsidizes water utility rates. In a letter sent April 2, 2013 the executive director stated a repair and replacement fund was being establised.
The manager prepares and submits summary reports of activities to the council that serve as a manager's report. Since a recent council packet was unavailable and council minutes are not yet approved, RUBA staff could not confirm the process through which the council approves budget amendments for the utility.