|All city employees are covered by an Alaska Municipal League Joint Insurance Association (AMLJIA) workers compensation insurance policy, effective from July 1, 2012 to July 1, 2013. The policy covers work-related accidents and occupational diseases up to the Alaska statutory limits for each occurrence. Proof of coverage is posted in all areas of employment, including the city hall, the post office, the city shop, and the water treatment plant. RUBA staff verified that the city is current in its payments to AMLJIA and that adequate funds have been allocated in the city budget for payments over the coming fiscal year.
On April 12, 2011, the city adopted the 'City of Kasaan Employee Handbook.' This handbook was compiled with the assistance of AMLJIA staff and covers a broad range of topics, such as nature of employment, employee conduct, immigration law compliance, conflicts of interest, hiring practices, personnel files, job descriptions, benefits, leave, pay, travel, training, work conditions, and discipline. The handbook must be read, acknowledged, and signed by all city employees. Hiring practices and the employment of city council members are further detailed in Kasaan's municipal code.
In accordance with these established policies, the city conducts employee evaluations at the end of a 90-day probationary period for new employees and then annually for established employees. Evaluations are documented on standardized employee evaluation forms which address job knowledge, quality of work, work output, attitudes and relationships, initiative and reliability, leadership, accomplishment of goals, and a list of future goals of employment. Each section is rated as either 'Outstanding,' 'Satisfactory,' or 'Not Meeting Job Expectations.' RUBA staff verified that evaluations, I-9s, W-4s, work release authorizations, and all other necessary documentation are included in confidential personnel files. These files are kept in a secure filing cabinet with limited access in the mayor's office.
The city continues to budget and provide training opportunities to utility staff as needed and available. The mayor, two council members, and the city clerk attended a 32-hour RUBA Elected Officials Management for Rural Utilities course held in Klawock. The mayor and city clerk both completed the 32-hour RUBA Financial Management for Rural Utilities training course in Ketchikan and the Clerks Management for Rural Utilities training in Juneau. The city clerk also attended the 24-hour Introduction to QuickBooks course in Juneau, a notary public training in Craig on September 30, and attends the International Institute of Municipal Clerks (IIMC) conferences. As noted earlier, the City Mayor recently completed the 32-hour RUBA Planning Management for Rural Utilities training course in December.|